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Accounting Main Page
- How do I apply for foreign
travel?
- How do I get my startup funds?
- How do I access my lottery matching
funds?
- How do I get set up for electronic
purchasing?
- How do I get set up for budgets
for my OVPR accounts?
- How do I get set up for financial
accounting for my OVPR accounts?
- How do I get a status report sent
to me monthly?
- Who is in charge of telephone numbers?
1.
How do I apply for foreign travel?
Go to the Foreign
Travel Assistance Form Page.
You can open the application form at this point along with the
Guidelines
for
Foreign Travel
Assistance.
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2.
How do I get my startup funds?
To request Start up Funds please click
here and complete the Request for Account Setup. This form is now
required for EACH year funds are given - even if you completed
one for buy ahead funds, you must complete a new request for
this FY allocation.
A few helpful hints on completing this form:
The AMOUNT should
be for this FY funds only.
Recipient's Name is the faculty member who has the startup
award
You MUST provide a departmental account to be used in the
case of over expenditure of the startup account.
Research BLERB is required
Request Electronic Purchasing if you
want to use it. The form is located here.
Complete a Financial Accounting request to access account
form and send these to Marsha O'Connor, OVPR, 604 Boyd Grad
Studies for signature.
You can locate this here and
select Access
to Accounting System and complete
the requested forms.
IMPORTANT
It will be your responsibility to spend the funds appropriately,
abide by rules and deadlines and keep documentation
and back up for the expenditures.
Auditors
will be directed to you.
REMINDER
Startup funds are to be used for equipment and equipment type items
- no mailing, phone, copying, business cards, any type of general
office supplies, office furniture, travel or books. Personal
services use only if approved. Any exceptions to the use of the
funds would be noted in your faculty's letter of offer. You must
use these funds in this fiscal year which ends on June 30th.
There will be deadlines that you will have to meet on your purchases.
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3.
How do I access my lottery matching funds?
Upon receiving notification that your proposal
has been awarded, call Marsha O'Connor at (706) 542-5930 or email at marshao@uga.edu and request your lottery funds. An account number will be setup
and given to you to make the purchases you outline in your Lottery
Trust Match Form. If you deviate from what items you specified on
this form, you must complete a signed letter explaining the need
for the change and attach it to the purchase order or mail to Marsha O'Connor, OVPR, 604 Boyd Grad Studies. It will be your responsibility
to spend the funds appropriately, abide by rules and deadlines and
keep documentation and back up for the expenditures. Auditors will
be directed to you.
You may do your purchases electronically by
the directions below for How do I get set up for electronic purchasing?
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4.
How do I get set up for electronic purchasing?
Go to OVPR
Form Page, select Electronic Purchasing Request
Form and complete the form. Save it as a word document
and send it as an email attachment to Teresa Thomason at tmt@ovpr.uga.edu.
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5.
How do I get set up for budgets for my OVPR accounts?
Go to the Budget
Department Web Page,
select Access
to the Budget System, and complete the requested
forms. These forms must be sent to Marsha O'Connor, OVPR, 604 Boyd
Grad Studies for signature.
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6.
How do I get set up for financial accounting for my OVPR accounts?
Go to the Financial Accounting web page, select Access to
Accounting System, and complete the requested forms. These forms
must be sent to Marsha O'Connor, OVPR, 604 Boyd Grad Studies for signature.
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7.
How do I get a status report sent to me monthly?
Please email Alice Epps at 12nick@uga.edu and
give her the account number of the monthly status report you would like,
your name
and department and where to send the report.
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8.
Who is in charge of telephone numbers?
Alice Epps
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