Proposal & Award Cycle

Sponsored Programs

five

Submit Proposal

Proposals are to be routed to OSP for approval at least five (5) business days in advance of the sponsor's deadline.

Caution: the closer to the due date and time a proposal is submitted, the less your OSP representative is able to help you, as there is no time available for a thorough review and no time to fix fatal errors. Waiting until the last day unnecessarily jeopardizes your chances for a favorable proposal outcome and may mean that your proposal is not submitted at all.

Who Submits Proposals?

All electronic proposals (for example, to Grants.gov and the National Science Foundation) that require submission by an Authorized Organizational Representative (AOR) on behalf of either the University of Georgia or the University of Georgia Research Foundation, Inc. will be submitted by a representative in the Office for Sponsored Programs (OSP) or a Designated Limited Signatory Authority (DLSA).

It is the responsibility of the PI to actually submit paper proposals, after obtaining the required approvals from an AOR in OSP or a DLSA.

Pre-proposals only need to be reviewed and approved by an AOR if:

  1. the pre-proposal must be submitted by an AOR through an electronic submission process;
  2. a detailed budget is required; or
  3. the sponsor requires that the pre-proposal be signed by an AOR.

When does OSP need my proposal?

Proposals, after all the appropriate approvals have been obtained in the eResearch Portal for Grants and Awards, should be submitted to the OSP Institutional Representative at least five (5) business days in advance of the sponsor's deadline for the final institutional review for conformance with University and sponsor requirements.

How do I get my proposal to the AOR?

  • Grants.gov
    Electronic proposals being submitted through grants.gov, will use the eResearch Portal. For those grants.gov proposals not supported by the eResearch Portal, a copy of the submitted grants.gov proposal will be attached to the proposal created in eResearch Portal as a PDF.
  • NSF-FastLane
    For electronic proposals being submitted through FastLane, the PI gives the OSP Representative authority to review and submit the proposal by allowing SRO access via the FastLane Proposal Action options. A copy of the NSF submitted proposal will be attached to the proposal created in eResearch Portal as a PDF.
  • Other Proposals
    Depending on their size, other proposals may either be e-mailed, sent through campus mail, or delivered in person, to the OSP Institutional Representative for review and endorsement. A copy of the signed proposal will be attached to the proposal created in eResearch Portal as a PDF.